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The awful carriageable Epson WorkForce ES-300WR Wireless Certificate Scanner — Accounting Edition ($399.99) is an added adaptation of the Editors’ Choice WorkForce ES-300W we advised aftermost year. This latest abundance of Epson’s flagship carriageable certificate scanner lists for alone $100 more, but its business-centric software, as able-bodied an overhauled and renamed document-capture interface, accomplish it added authentic and bookkeeping-friendly, thereby accretion its all-embracing value. If accession banking abstracts on the alley and exporting it for use in your accounting application—eliminating the allegation to access it manually—sounds attractive, you should accede the ES-300WR.

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Note that if you adopt a beneath adaptable desktop certificate scanner, Epson additionally offers an Accounting Edition of the WorkForce ES-500WR Wireless Certificate Scanner, which is a little faster, bigger, and heavier. Aback the carriageable archetypal is bankrupt up and accessible for the road, it measures 2.6 by 11.3 by 3.5 inches (HWD) and weighs 2.9 pounds. Abundant of its acme and weight comes from a congenital rechargeable battery. Some added carriageable scanners with rechargeable batteries accommodate the hardly abate and lighter Editors’ Choice Canon imageFormula P-215II Scan-Tini, and the abundant abate and lighter Apparent Doxie Q. The former, like the ES-300WR and its ES-300W twin, comes with a 20-sheet automated certificate agriculturalist (ADF) that scans both abandon of alternate pages simultaneously, in a distinct pass. The Doxie Q’s ADF, on the added hand, holds alone eight pages; and to browse both abandon of alternate pages, you allegation browse one ancillary of the originals, again about-face them over manually to browse the added sides.

While lighter machines like the manual-feed Xerox Bifold Travel Scanner, the Visioneer Patriot P15, and Epson’s own DS-320 Carriageable Bifold Certificate Scanner and WorkForce ES-200 are smaller, lighter, and easier to carry, they don’t accept batteries, acceptation that you’ll be tethered to an AC outlet.

How fast the array accuse depends on the ability source, and, like abounding added contempo carriageable models, the ES-300WR will run and allegation from AC or USB ability sources at the aforementioned time. Epson told me that aback the scanner is in use, the array accuse from AC outlets in aloof a brace hours; USB 3.0 takes about four hours, and USB 2.0 needs about 20 hours. The scanner accuse faster, of course, aback it’s angry off. Epson doesn’t affirmation a specific per-page array activity rating, but I scanned hundreds of pages on a distinct allegation during my testing.

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The ES-300WR’s assignment aeon is 500 scans per day, which is the aforementioned as the DS-320, the ES-200, and the Canon P-215II, while the Patriot P15 and the Doxie Q aggregate ratings are alert that much.

The awning opens to betrayal the 20-sheet ADF and the ascendancy panel, which is breach amid the top-right of the scanner’s face and the front-right bend of the chassis. The controls themselves comprise four ons—Power, Stop (Cancel), Start, Wi-Fi Affix (Wi-Fi Protected Setup, or WPS)—and bristles cachet LEDs: Error, Automated Feeding Mode, Ready, Wi-Fi On/Off, and Battery. Also, apprehension in the angel beneath that, amid a the larboard ancillary of the face, about aslant from the controls, is a mode-selector toggle for switching amid accustomed abstracts and blubbery artificial cards (ID cards and acclaim cards, for instance). On the right-front edge, there’s a toggle for selecting Wi-Fi or USB connectivity.

You can affix the ES-300WR wirelessly to your arrangement via Wi-Fi, and active to a distinct PC through USB, either 2.0 or 3.0. You can browse to both Apple iOS and Android accessories with the Epson DocumentScan app.

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Since the ES-300W’s admission in aboriginal 2017, Epson has fabricated cogent changes to the software accumulating it includes with its scanners. The best cogent change is the company’s new ScanSmart, a administration account that integrates the scanner, acknowledging software, and added applications, allowance them all assignment calm added smoothly. The new accounting-friendly appearance are software-specific; they’re allotment of an continued adaptation of the account alleged ScanSmart Accounting Edition.

ScanSmart allows you to configure and assassinate browse jobs, as able-bodied as actualize workflow profiles (Scan to File, Browse to Email, and so on), or presets, that Epson calls Actions, that ascertain all aspects of a browse job. ScanSmart Accounting Edition makes accepting your abstracts calm from scanned banking abstracts into your accounting application, added specifically, QuickBooks Online and Excel, simpler.

Essentially, the Accounting Edition advancement consists of a ScanSmart addendum alleged Receipt Manager that automatically identifies and extracts about banking abstracts from receipts, invoices, and added banking hardcopies, and helps you beating it into abstracts accordant with QuickBooks Online or Excel. This can potentially annihilate annoying and time-consuming chiral entry. The Excel consign is CSV, a architecture accustomed by best accounting programs. According to Epson, as you use the software’s automated book allotment and receipt-recognition tool, ScanSmart learns how to analyze alternating data, such as bell-ringer names and logos, alternating expenses, and so on, thereby streamlining the storing, retrieving, and finding-critical-data-and-documents processes.

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In accession to ScanSmart Accounting Edition, the software array includes Nuance Ability PDF, a PDF conception and alteration affairs another to Adobe Acrobat; Nuance PDF Converter for Mac; and NewSoft Presto! BizCard, a business agenda scanning and archiving utility.

Epson ante the ES-300WR at 25 pages per minute (ppm) in canker (one-sided) approach and 50 images per minute (or ipm, area anniversary angel is one ancillary of a alternate page) in bifold mode. I ran my tests over USB 3.0 at 300dpi from PCMag’s accustomed Intel Core i5 testbed PC active Windows 10 Professional. The ES-300WR’s array are aing abundant to the added Epson models discussed actuality (the ES-200W, the ES-300W, and the DS-320) that it’s safe to say that the scanner itself and its BIOS hasn’t undergone any cogent performance-related tweaking, and that ScanSmart doesn’t action abstracts discernably faster than did the afresh replaced Epson Browse 2/Image Capture Pro utilities I acclimated aback testing aftermost year’s ES-300W.

See How We Analysis Scanners

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After discounting the lag time (the aeon amid aback the aftermost folio is scanned, and the software saves the browse job to a accessible angel or searchable PDF file), the ES-300WR scanned my 25-page biased certificate at the amount of 28.3ppm and the 25-page alternate (50-image) certificate at 54.5ipm. For both documents, that’s 1ppm faster than the ES-300W. The ES-320 and the ES-200W array basically akin the ES-300WR. The Visioneer P15 and the Canon P-215II both accept lower acceleration ratings, by 10ppm and 20ipm, than the Epson portables. The P15 denticulate 17.1ppm and 34ipm and the Canon P-215II managed 15.9ppm and 30.9ipm.

In the aing test, I timed the ES-300WR as it scanned the aforementioned two documents, and as ScanSmart candy and adored them to angel PDF. As accepted from my acquaintance with the antecedent Epson models, the angel PDF browse times were about identical to the array in the antecedent test.

Next, I timed the ES-300WR as it, with the advice of ScanSmart, scanned and adapted the 25-page, 50-image certificate to the added able searchable PDF. It completed the assignment in 55 seconds, with alone a 0.5-second lag time amid scanning to searchable PDF and scanning to anamnesis with no about-face or formatting.

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The added Epson models, of course, performed similarly, and the P15 managed the aforementioned assignment at about 40 abnormal slower, but the P-215II exhausted the ES-300WR by about 5 seconds.

I’d rather my scanner be apathetic than inaccurate. To that end, the ES-300WR adapted both my Arial and Times New Roman chantry pages afterwards mistakes bottomward to 6 points, authoritative it the best authentic of all of the scanners mentioned here. which is hardly added authentic than the DS-320. The added two Epson portables, the ES-200W and ES-300W, were a little beneath authentic still. I additionally looked aback at all the carriageable certificate scanners PCMag has advised over the accomplished two years, and apparent that the ES-300WR with ScanSmart has becoming the best accurateness array for a carriageable certificate scanner so far.

I additionally took a attending at the accounting appearance in the ScanSmart Accounting Edition software. Accepting your banking abstracts from adamantine archetype to your accounting appliance is a two-part process, scanning and exporting. You browse your receipts, invoices, and so on into ScanSmart as you would any added document, and aback accomplished you use a ScanSmart Action to accelerate the abstracts to Receipt Manager to analysis and, well, administer it.

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Clicking Consign and Save gives you the options to either Consign to QuickBooks or Save as CSV. If you accept the former, accomplish abiding that QuickBooks is open, so that ScanSmart can acquisition it. ScanSmart again opens a QuickBooks window that aboriginal invites you to log in to QuickBooks, and again walks you through the action of analogous fields and exporting the data. While I haven’t done this with ScanSmart and QuickBooks, aback in the day aback I did do my own accounting, I exported abstracts in and out of QuickBooks frequently. I doubtable that this action is similar. The aboriginal few times basic analogous QuickBooks abstracts acreage labels (say “Expenses/Automobile/Maintenance”) to agnate labels in the admission data. (It’s here, I suspect, that ScanSmart does best of its learning.)

When you consign to a CSV file, you artlessly accept that option, name the file, and the software takes it from there. How you use the abstracts afterwards that is up to you. In best scenarios, though, such as, say accepting the abstracts into FreshBooks, you’ll apparently accept to beating it a bit, at the atomic by analogous and labeling anniversary CSV almanac to agnate annal in the accounting software. If you accept acquaintance with Excel, all this is Intro to Spreadsheets 101, and there is all-encompassing advice accessible online (and best acceptable your accounting application’s documentation) on advancing CSV files for import. Even so, I’d like to see ScanSmart Accounting Edition abutment several added accounting packages, back not anybody uses QuickBooks.

The aberration amid the Editors’ Choice ES-300W and this newer ES-300WR archetypal is all in the software. So, aback it comes to chief whether it’s account the $100 premium, you accept to anticipate about your business. If this new accounting abundance of our accepted admired carriageable certificate scanner saves you or somebody abroad in your alignment from hours of manually entering banking abstracts (which in accession to actuality boring, increases the abeyant for ascribe errors) anniversary month, of advance it is. But if you don’t see your business demography advantage of this beefed-up software, the ES-300W is the way to go.

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Bottom Line: The Epson WorkForce ES-300WR is a fast, accurate, and feature-rich carriageable scanner with able software that can save your business hours of time anniversary month.

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