Have you anytime accidentally beatific a anathema email to addition that you intended to save for the blow of time as a draft? Or fabricated a acquaintance audibly blow at the afterimage of bags of benighted email notifications on your phone? Perhaps you’ve run out of accumulator amplitude on your drive absolutely and are paying actual money for more. If so, you’re not alone, but you do need some major Gmail guidance.
The aboriginal footfall to arrive Gmail is acceptance you’re not that abundant at it. You’re actuality annual this so you’ve done that already. Good. The additional footfall is belief this accessible annual of Gmail tips, tricks, and hacks that I’ve complied aloof for you. Easy.
These six tips will advise you the ins and outs of un-sending messages, customizing your account, blockage in the bend on the latest updates, and more. You’ll be a Gmail show-off authoritative the best of your annual afore you apperceive it.
1. Save some admired space
There are two types of bodies in this world: those with aught un-read letters in their inbox and those with thousands.
If you’re a affiliate of the closing accumulation maybe that works for you, or perhaps you’ve artlessly absent ascendancy of your inbox and are now on the border of accident beddy-bye at night, aloof praying that an accessible way to chargeless up amplitude in your Gmail annual existed.
Okay, let’s not get dramatic. Decluttering that blend might seem impossible but it’s doable. We promise.
Search and delete
Gmail chase allows you to accurately clarify your letters to locate and annul by sender, book size, attachments, YouTube videos, or added links. Artlessly blazon a command into the chase bar followed by the key words you’re attractive for (ex: “from:mashable”) and Gmail will locate all accompanying emails for you to analysis and potentially delete.
To start, you ability accede analytic for beyond MP3 or video files to annul — but alike if you don’t accept any specifics in apperception absolutely accomplish use of the book admeasurement chase operator. You can blazon in “larger:3m” to chase files over 3MB and so on and so forth. You can additionally clean letters by date range. Typing “older_than:5y” will appearance all letters earlier than bristles years ago, which you can again select, debris at once, and pretend they never existed. ? Perfect.
If chiral chase operators aren’t your affair there’s consistently the added avant-garde drop-down chase menu.
You can find Gmail’s abounding annual of chase operators here, forth with chase methods that may not accept alike beyond your mind.
2. Accredit ‘Undo Send’ and breathe a blow of relief
Gmail’s potentially life-saving “Undo Send” affection was introduced in 2015 so you’ve apparently heard of it, but if you’re not abiding how to accredit it it’ll abominably be abortive to you.
To do so, artlessly bang on the settings accessory in the high right-hand bend of your Gmail account. Baddest “Settings” from the drop-down card and analysis the box labeled “Enable Undo Send.” You’re again accustomed the advantage to set a “send abandoning period” of either 5, 10, 20 or 30 seconds.
Obviously accept 30 seconds, you know, because not anybody consistently realizes they fabricated a abhorrent aberration RIGHT AWAY. (Why does a bristles additional advantage alike exist?)
3. Adapt your inbox for best efficiency
Are you an email hoarder who refuses to annul messages? That’s okay, but if you’re activity to accumulate bags of emails you ability appetite to adapt them to accomplish things beneath hectic. Labels and categories are your friends, but they anniversary serve altered purposes. Here’s the deal:
Labels are sort of like folders, but the acceptable affair is you can add assorted labels to a distinct email. To accept or actualize new labels accessible an email and bang the characterization tab aing to the “More” advantage aloft the message.
Once called the labels will appearance up beside the email subject. Beat on them will acquiesce you to see all letters with that aforementioned label.
Once new labels are fabricated they’ll appearance up in the card annual on the left-hand ancillary of you annual area you can adapt and color-code them for added customization.
If you appetite to abstracted your emails before you accessible Gmail booty advantage of inbox class tabs. These will array your emails based on accountable amount like “Social” or “Promotions,” so not every bulletin shows up on the homepage.
To accredit inbox categories go to Settings > Inbox and baddest “Default” inbox type. Again you can accept which categories you appetite to use, but be acquainted you’ll accept to accept beneath than 250,000 emails in your inbox for it to work.
4. Personalize your account
While you’re staring at Gmail for hours at assignment don’t you anytime ambition it would bigger reflect your personality? Email is arid as hell, so for the adulation of your tired, artificial eyes amuse booty some time to add ability and blush to your account.
In the email apple a chicken brilliant about signifies a bulletin is important, but by utilizing allthe stars and syms Gmail offers you can use the shapes to adapt emails into groups.
To accept which stars you accept at your auctioning go to the Stars area in the Settings tab. You can accept to use one, four, or all 12 syms. (Don’t balloon to save your settings changes at the basal of the page.)
Starring an email highlights it and includes it in the “Starred” label, but enabling altered black stars makes it alike easier to accomplish specific searches. For example, if you’re attractive for emails with amethyst stars you can blazon “has:purple-star” in the chase bar and voila.
To admission the altered black syms artlessly abide beat the chicken brilliant until you ability the one you want.
Anyone who’s anytime been to a themed affair knows capacity are a blast, and in this case they accept the ability to transform an contrarily addled but actual all-important advice apparatus into a easygoing agreeable affair to attending at. To accept a affair you can browse some of the admirable options beneath the drop-down settings accessory (island getaway, brittle leaves, ablaze blue, etc.) orupload your own photo to get alike added personal.
5. Reclaim your time
No one wants to absorb their day abyssal Gmail, so actuality are some hot acceptable tips that will let you get aback to Twitter, Facebook, and uh, work, I guess, sooner.
Send alone accumulation emails
Ain’t cipher got time to alone personalize the exact aforementioned email for assorted people… until now. Thanks to a chic Chrome addendum called Mail Merge for Gmail you can accelerate alone emails to a accumulation accumulation of recipients at one time.
After downloading the add-on artlessly actualize a spreadsheet in Google Drive, again go to Add-ons > Mail Merge and Scheduler > Actualize Merge Template to accomplish the spreadsheet merge-able. To add recipients either acceptation from your Google Contacts on ascribe the advice manually.
Learn added about using Mail Merge here.
Schedule emails like a magician
Another abundant affair about Mail Merge is it has a congenital scheduler that you can use to accelerate out emails at after dates or times.
Boomerang for Gmail is addition annual that lets you agenda emails to accelerate advanced of time, and is abnormally abundant if you appetite to get a jump-start on assignment or artlessly appetite to ensure you don’t balloon to accelerate something. You can additionally set reminders for yourself to chase up on messages, which is article anybody could annual from.
Learn those candied candied keyboard shortcuts
Hotkeys accept the abeyant to change your Gmail life, but afore you adept them accomplish abiding they’re all angry on by activity to Settings > Keyboard Shortcuts > On.
Once that’s done you’ll accept admission to dozens of accessible key combinations that will accomplish formatting text, chatting, abyssal your account, accommodating in Hangouts, and abundant added assume like a breeze.
Google has a complete annual of keyboard shortcuts, but you can additionally blazon a “?“ when Gmail is accessible to accomplish addition annual appear.
6. Stay up to date on Gmail news
Gmail is consistently convalescent and changing, so one of the best means to accumulate up is to analysis new appearance while they’re still in beta.
You may be blind of Gmail Labs, which allows you to do aloof that. It’s the hub for all things in the beginning stage, which can occasionally become abiding genitalia of the commitment system. You can analysis out and accredit all sorts of fun appearance by visiting the Labs tab in Settings. Aloof don’t get too absorbed because they could wind up dematerialization on you.
And if you’re really afraid of accepting Gmail FOMO you can follow Gmail’s official blog for the latest account and updates. (Also, maybe accede closing your laptop and blind out with some accompany IRL because Gmail FOMO should not be a ~thing~).
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